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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Francis, if we were to adopt an-every-4-months schedule, right now I have no preference over the month set I suggested vs. yours vs. others.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Sam, I agree that if someone wants to suggest changing the month of the Plenary, that should be discussed at the Plenary; however, that was not my initial intent (hence the Jan/May/Sep proposal), as that complicated the problem.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Even if we decide to make a change at the September Plenary, that’s leaving it very late for the Q1-2015 WG meeting date to be decided. Many members and hosts have calendars that go out a year or more in advance, so I think WG4 (and other WGs that wish to meet along with it) should at least have a plan for the Q1-2015 F2F meeting by the end of the June 2014 meeting.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>BTW, as chair of SC 22, I’m researching having a virtual Plenary (that is, entirely via WebEx), starting in 2016, probably with a trial run in 2015. Given the very low cost and time commitment of such a meeting, SC 22 can have more than one a year. (Right now, it has one F2F per year.)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Rex<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> Sam Oh [mailto:samoh21@gmail.com] <br><b>Sent:</b> Wednesday, February 26, 2014 5:46 PM<br><b>To:</b> Francis Cave<br><b>Cc:</b> SC 34 WG4<br><b>Subject:</b> SPAM-HIGH: Re: 2015 F2F Meeting Schedule and Hosts<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Dear all,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Georgia","serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Georgia","serif"'>I believe that this discuss should take place at the plenary. You can discuss it, but I recommend that we bring this topic at the plenary. <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Georgia","serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Georgia","serif"'>Sam Oh....<o:p></o:p></span></p></div></div><div><p class=MsoNormal style='margin-bottom:12.0pt'><o:p> </o:p></p><div><p class=MsoNormal>On Thu, Feb 27, 2014 at 7:39 AM, Francis Cave <<a href="mailto:francis@franciscave.com" target="_blank">francis@franciscave.com</a>> wrote:<o:p></o:p></p><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB style='color:#1F497D'>Rex, you have a point, but that could be used as an argument for not having the Plenary in the autumn/fall, by interchanging the Plenary with one of the WG meetings. The SC 34 Chairman’s report to the JTC 1 Plenary does get discussed during the SC 34 Plenary, it is true, but only informally. We generally don’t pass resolutions that affect SC 34 submissions to the JTC 1 Plenary.</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB style='color:#1F497D'>Let me be clear. I’m not objecting to trying to space the three meetings evenly – I agree with this aim. And nor do I personally have a strong preference between your proposal (Jan-May-Sep) and my alternative (Feb-Jun-Oct). I’m just suggesting, if we’re going to try to change the pattern, that we consider all the options and try to find the one that works best for the largest proportion of those needing/wishing to attend our meetings. So far as the Plenary is concerned, we will presumably have to accept whatever constraints the SC 34 Secretariat and Chairman place on the discussion.</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB style='color:#1F497D'>Francis</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><div style='border:none;border-left:solid windowtext 1.5pt;padding:0in 0in 0in 4.0pt;border-color:currentColor currentColor currentColor blue'><div><div style='border:none;border-top:solid windowtext 1.0pt;padding:3.0pt 0in 0in 0in;border-color:currentColor currentColor'><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Rex Jaeschke [mailto:<a href="mailto:rex@RexJaeschke.com" target="_blank">rex@RexJaeschke.com</a>] <br><b>Sent:</b> 26 February 2014 17:57<br><b>To:</b> 'SC 34 WG4'<br><b>Subject:</b> RE: 2015 F2F Meeting Schedule and Hosts</span><span lang=EN-GB><o:p></o:p></span></p></div></div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB> <o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>Francis, I think one reason for the SC 34 Plenary being no later than September is that the JTC 1 Plenary is usually the first full week of Nov, and SC’s need to get their resolutions and such in more 4-6 weeks earlier to be considered at that meeting. Of course, JTC 1 does do letter ballots for issues not ready at its Plenary time.</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>Rex</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><div><div style='border:none;border-top:solid windowtext 1.0pt;padding:3.0pt 0in 0in 0in;border-color:currentColor currentColor'><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b>From:</b> Francis Cave [mailto:<a href="mailto:francis@franciscave.com" target="_blank">francis@franciscave.com</a>] <br><b>Sent:</b> Wednesday, February 26, 2014 10:21 AM<br><b>To:</b> 'SC 34 WG4'<br><b>Subject:</b> Re: 2015 F2F Meeting Schedule and Hosts<span lang=EN-GB><o:p></o:p></span></p></div></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <span lang=EN-GB><o:p></o:p></span></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Are we tied to having the Plenary in September? We probably are for 2015, because we informally asked the Chinese delegation if they could host the Plenary in September 2015, but beyond that I think we could shift the meetings a month later. January is an unattractive time to be meeting anywhere in the northern hemisphere.<br><br>Francis<br><br><br><br>On 26/02/2014 15:03, Rex Jaeschke wrote:<span lang=EN-GB><o:p></o:p></span></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>I’m simply trying to make the gaps between F2F meetings more uniform. And since we’re tied to a Plenary each September, that left only one obvious alternative, every 4 months around that. We have some good synergy at F2F meetings and to go up to 6 months between (September to March), I think, has the potential for us to lose some momentum.</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>That said, I have no personal stake in the schedule of the non-Plenary meetings.</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>We do, however, need to be flexible, depending on when hosts may have space available. Some National Standards groups allocate their meeting rooms well in advance.</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>Rex</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><div><div style='border:none;border-top:solid windowtext 1.0pt;padding:3.0pt 0in 0in 0in;border-color:currentColor currentColor'><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b>From:</b> Francis Cave [<a href="mailto:francis@franciscave.com" target="_blank">mailto:francis@franciscave.com</a>] <br><b>Sent:</b> Tuesday, February 25, 2014 7:07 PM<br><b>To:</b> SC 34 WG4<br><b>Cc:</b> Francis Cave<br><b>Subject:</b> Re: 2015 F2F Meeting Schedule and Hosts<span lang=EN-GB><o:p></o:p></span></p></div></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <span lang=EN-GB><o:p></o:p></span></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Hi Rex<br><br>In 2012 we (briefly) managed an every-four-months pattern of meetings: February - June - October. Is it your view that a January - May - September pattern would be easier to schedule?<br><br>Francis<br><br><br><br>On 25/02/2014 23:43, Rex Jaeschke wrote:<span lang=EN-GB><o:p></o:p></span></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>[As this affects all WGs who meet with us (WG4) outside plenaries, please circulate this to WG1, WG5, and WG6 members, as appropriate.]</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>Here are a couple of things to think about in advance of the Berlin meeting:</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>Meeting Schedule: When we changed from 4 meetings/year to 3, the schedule for the non-plenary meetings wasn’t adjusted, so we’ve had March, June, and September meetings, leaving a 6-month gap between September and March. I propose that starting in 2015, we adopt a January, May, September schedule, so meetings are evenly spaced.</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>January 2015 Meeting Host: I had a tentative offer, but that is no longer on the table. Please check if you can host multiple WGs for 4-5 days sometime that month. I’d like to announce a host and date block for that meeting as soon as a possible, and in any event no later than the close of our Prague meeting in June 2014.</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>FYI, below is our meeting location history.</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>Rex</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'> </span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2009-01 WG4 - Okinawa, JP</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2009-03 Plenary - Prague, CZ</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2009-06 WG4 - Copenhagen, DK</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2009-09 Plenary - Bellevue, WA, US</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2009-12 WG4 - Paris, FR</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2010-03 Plenary - Stockholm, SE</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2010-06 WG4 - Helsinki, FI</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2010-09 Plenary - Tokyo, JP</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2010-12 WG4 - Beijing, CN</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2011-03 Plenary - Prague, CZ</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2011-09 Plenary - Busan, KR</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2012-02 WG4 - Prague, CZ</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2012-06 Plenary - Brasilia, BR</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2012-10 Plenary - London, UK</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2013-03 WG4 - Copenhagen, DK</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2013-06 WG4 - Bellevue, WA, US</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2013-09 Plenary - Delft, NL</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>-------------</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2014-03 WG4 – Berlin, DE</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2014-06 WG4 – Prague, CZ</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D'>2014-09 Plenary – Kyoto, JP</span><span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <span lang=EN-GB><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <span lang=EN-GB><o:p></o:p></span></p></blockquote><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Times New Roman , serif","serif"'> </span><span lang=EN-GB><o:p></o:p></span></p></blockquote><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <span lang=EN-GB><o:p></o:p></span></p></div></div></div></div></div></blockquote></div><p class=MsoNormal><br><br clear=all><br>-- <o:p></o:p></p><div><div><p class=MsoNormal>Professor Sam Oh, Sungkyunkwan University, Faculty Hall 40314, Seoul Korea, 110-745<br>Mobile: +8210.6428.6684 | Office: +822.760.0327 | Fax: +822.760.0326 <o:p></o:p></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'>ISO/IEC JTC1/SC34 Chair | ISO TC46/SC9 Chair | DCMI Oversight Committee Member<o:p></o:p></p></div></div></div></div></body></html>