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</o:shapelayout></xml><![endif]--></head><body bgcolor=white lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>Francis, I think one reason for the SC 34 Plenary being no later than September is that the JTC 1 Plenary is usually the first full week of Nov, and SC’s need to get their resolutions and such in more 4-6 weeks earlier to be considered at that meeting. Of course, JTC 1 does do letter ballots for issues not ready at its Plenary time.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Rex<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='color:windowtext'>From:</span></b><span style='color:windowtext'> Francis Cave [mailto:francis@franciscave.com] <br><b>Sent:</b> Wednesday, February 26, 2014 10:21 AM<br><b>To:</b> 'SC 34 WG4'<br><b>Subject:</b> Re: 2015 F2F Meeting Schedule and Hosts<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>Are we tied to having the Plenary in September? We probably are for 2015, because we informally asked the Chinese delegation if they could host the Plenary in September 2015, but beyond that I think we could shift the meetings a month later. January is an unattractive time to be meeting anywhere in the northern hemisphere.<br><br>Francis<br><br><br><br>On 26/02/2014 15:03, Rex Jaeschke wrote:<span style='font-size:12.0pt'><o:p></o:p></span></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><p class=MsoNormal><span style='color:#1F497D'>I’m simply trying to make the gaps between F2F meetings more uniform. And since we’re tied to a Plenary each September, that left only one obvious alternative, every 4 months around that. We have some good synergy at F2F meetings and to go up to 6 months between (September to March), I think, has the potential for us to lose some momentum.</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>That said, I have no personal stake in the schedule of the non-Plenary meetings.</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>We do, however, need to be flexible, depending on when hosts may have space available. Some National Standards groups allocate their meeting rooms well in advance.</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>Rex</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='color:windowtext'>From:</span></b><span style='color:windowtext'> Francis Cave [<a href="mailto:francis@franciscave.com">mailto:francis@franciscave.com</a>] <br><b>Sent:</b> Tuesday, February 25, 2014 7:07 PM<br><b>To:</b> SC 34 WG4<br><b>Cc:</b> Francis Cave<br><b>Subject:</b> Re: 2015 F2F Meeting Schedule and Hosts</span><o:p></o:p></p></div></div><p class=MsoNormal> <o:p></o:p></p><div><p class=MsoNormal>Hi Rex<br><br>In 2012 we (briefly) managed an every-four-months pattern of meetings: February - June - October. Is it your view that a January - May - September pattern would be easier to schedule?<br><br>Francis<br><br><br><br>On 25/02/2014 23:43, Rex Jaeschke wrote:<o:p></o:p></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><p class=MsoNormal><span style='color:#1F497D'>[As this affects all WGs who meet with us (WG4) outside plenaries, please circulate this to WG1, WG5, and WG6 members, as appropriate.]</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>Here are a couple of things to think about in advance of the Berlin meeting:</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>Meeting Schedule: When we changed from 4 meetings/year to 3, the schedule for the non-plenary meetings wasn’t adjusted, so we’ve had March, June, and September meetings, leaving a 6-month gap between September and March. I propose that starting in 2015, we adopt a January, May, September schedule, so meetings are evenly spaced.</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>January 2015 Meeting Host: I had a tentative offer, but that is no longer on the table. Please check if you can host multiple WGs for 4-5 days sometime that month. I’d like to announce a host and date block for that meeting as soon as a possible, and in any event no later than the close of our Prague meeting in June 2014.</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>FYI, below is our meeting location history.</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>Rex</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2009-01 WG4 - Okinawa, JP</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2009-03 Plenary - Prague, CZ</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2009-06 WG4 - Copenhagen, DK</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2009-09 Plenary - Bellevue, WA, US</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2009-12 WG4 - Paris, FR</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2010-03 Plenary - Stockholm, SE</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2010-06 WG4 - Helsinki, FI</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2010-09 Plenary - Tokyo, JP</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2010-12 WG4 - Beijing, CN</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2011-03 Plenary - Prague, CZ</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2011-09 Plenary - Busan, KR</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2012-02 WG4 - Prague, CZ</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2012-06 Plenary - Brasilia, BR</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2012-10 Plenary - London, UK</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2013-03 WG4 - Copenhagen, DK</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2013-06 WG4 - Bellevue, WA, US</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2013-09 Plenary - Delft, NL</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>-------------</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2014-03 WG4 – Berlin, DE</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2014-06 WG4 – Prague, CZ</span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F497D'>2014-09 Plenary – Kyoto, JP</span><o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p></blockquote><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman , serif","serif"'> </span><o:p></o:p></p></blockquote><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p> </o:p></span></p></div></body></html>