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</o:shapelayout></xml><![endif]--></head><body bgcolor=white lang=EN-GB link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>Rex, you have a point, but that could be used as an argument for not having the Plenary in the autumn/fall, by interchanging the Plenary with one of the WG meetings. The SC 34 Chairman’s report to the JTC 1 Plenary does get discussed during the SC 34 Plenary, it is true, but only informally. We generally don’t pass resolutions that affect SC 34 submissions to the JTC 1 Plenary.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Let me be clear. I’m not objecting to trying to space the three meetings evenly – I agree with this aim. And nor do I personally have a strong preference between your proposal (Jan-May-Sep) and my alternative (Feb-Jun-Oct). I’m just suggesting, if we’re going to try to change the pattern, that we consider all the options and try to find the one that works best for the largest proportion of those needing/wishing to attend our meetings. So far as the Plenary is concerned, we will presumably have to accept whatever constraints the SC 34 Secretariat and Chairman place on the discussion.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Francis<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div style='border:none;border-left:solid blue 1.5pt;padding:0cm 0cm 0cm 4.0pt'><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext'>From:</span></b><span lang=EN-US style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext'> Rex Jaeschke [mailto:rex@RexJaeschke.com] <br><b>Sent:</b> 26 February 2014 17:57<br><b>To:</b> 'SC 34 WG4'<br><b>Subject:</b> RE: 2015 F2F Meeting Schedule and Hosts<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>Francis, I think one reason for the SC 34 Plenary being no later than September is that the JTC 1 Plenary is usually the first full week of Nov, and SC’s need to get their resolutions and such in more 4-6 weeks earlier to be considered at that meeting. Of course, JTC 1 does do letter ballots for issues not ready at its Plenary time.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>Rex<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='color:windowtext'>From:</span></b><span lang=EN-US style='color:windowtext'> Francis Cave [mailto:francis@franciscave.com] <br><b>Sent:</b> Wednesday, February 26, 2014 10:21 AM<br><b>To:</b> 'SC 34 WG4'<br><b>Subject:</b> Re: 2015 F2F Meeting Schedule and Hosts<o:p></o:p></span></p></div></div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><div><p class=MsoNormal><span lang=EN-US>Are we tied to having the Plenary in September? We probably are for 2015, because we informally asked the Chinese delegation if they could host the Plenary in September 2015, but beyond that I think we could shift the meetings a month later. January is an unattractive time to be meeting anywhere in the northern hemisphere.<br><br>Francis<br><br><br><br>On 26/02/2014 15:03, Rex Jaeschke wrote:</span><span lang=EN-US style='font-size:12.0pt'><o:p></o:p></span></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>I’m simply trying to make the gaps between F2F meetings more uniform. And since we’re tied to a Plenary each September, that left only one obvious alternative, every 4 months around that. We have some good synergy at F2F meetings and to go up to 6 months between (September to March), I think, has the potential for us to lose some momentum.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>That said, I have no personal stake in the schedule of the non-Plenary meetings.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>We do, however, need to be flexible, depending on when hosts may have space available. Some National Standards groups allocate their meeting rooms well in advance.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>Rex</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='color:windowtext'>From:</span></b><span lang=EN-US style='color:windowtext'> Francis Cave [<a href="mailto:francis@franciscave.com">mailto:francis@franciscave.com</a>] <br><b>Sent:</b> Tuesday, February 25, 2014 7:07 PM<br><b>To:</b> SC 34 WG4<br><b>Cc:</b> Francis Cave<br><b>Subject:</b> Re: 2015 F2F Meeting Schedule and Hosts</span><span lang=EN-US><o:p></o:p></span></p></div></div><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p><div><p class=MsoNormal><span lang=EN-US>Hi Rex<br><br>In 2012 we (briefly) managed an every-four-months pattern of meetings: February - June - October. Is it your view that a January - May - September pattern would be easier to schedule?<br><br>Francis<br><br><br><br>On 25/02/2014 23:43, Rex Jaeschke wrote:<o:p></o:p></span></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>[As this affects all WGs who meet with us (WG4) outside plenaries, please circulate this to WG1, WG5, and WG6 members, as appropriate.]</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>Here are a couple of things to think about in advance of the Berlin meeting:</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>Meeting Schedule: When we changed from 4 meetings/year to 3, the schedule for the non-plenary meetings wasn’t adjusted, so we’ve had March, June, and September meetings, leaving a 6-month gap between September and March. I propose that starting in 2015, we adopt a January, May, September schedule, so meetings are evenly spaced.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>January 2015 Meeting Host: I had a tentative offer, but that is no longer on the table. Please check if you can host multiple WGs for 4-5 days sometime that month. I’d like to announce a host and date block for that meeting as soon as a possible, and in any event no later than the close of our Prague meeting in June 2014.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>FYI, below is our meeting location history.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>Rex</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2009-01 WG4 - Okinawa, JP</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2009-03 Plenary - Prague, CZ</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2009-06 WG4 - Copenhagen, DK</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2009-09 Plenary - Bellevue, WA, US</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2009-12 WG4 - Paris, FR</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2010-03 Plenary - Stockholm, SE</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2010-06 WG4 - Helsinki, FI</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2010-09 Plenary - Tokyo, JP</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2010-12 WG4 - Beijing, CN</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2011-03 Plenary - Prague, CZ</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2011-09 Plenary - Busan, KR</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2012-02 WG4 - Prague, CZ</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2012-06 Plenary - Brasilia, BR</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2012-10 Plenary - London, UK</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2013-03 WG4 - Copenhagen, DK</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2013-06 WG4 - Bellevue, WA, US</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2013-09 Plenary - Delft, NL</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>-------------</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2014-03 WG4 – Berlin, DE</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2014-06 WG4 – Prague, CZ</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>2014-09 Plenary – Kyoto, JP</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p></blockquote><p class=MsoNormal><span lang=EN-US style='font-size:12.0pt;font-family:"Times New Roman , serif","serif"'> </span><span lang=EN-US><o:p></o:p></span></p></blockquote><p class=MsoNormal><span lang=EN-US style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p> </o:p></span></p></div></div></body></html>