2015 F2F Meeting Schedule and Hosts

[Sam Oh]

Dear all,

I believe that this discuss should take place at the plenary. You can
discuss it, but I recommend that we bring this topic at the plenary.

Sam Oh....


On Thu, Feb 27, 2014 at 7:39 AM, Francis Cave <francis at franciscave.com>wrote:

> Rex, you have a point, but that could be used as an argument for not
> having the Plenary in the autumn/fall, by interchanging the Plenary with
> one of the WG meetings. The SC 34 Chairman's report to the JTC 1 Plenary
> does get discussed during the SC 34 Plenary, it is true, but only
> informally. We generally don't pass resolutions that affect SC 34
> submissions to the JTC 1 Plenary.
>
>
>
> Let me be clear. I'm not objecting to trying to space the three meetings
> evenly - I agree with this aim. And nor do I personally have a strong
> preference between your proposal (Jan-May-Sep) and my alternative
> (Feb-Jun-Oct). I'm just suggesting, if we're going to try to change the
> pattern, that we consider all the options and try to find the one that
> works best for the largest proportion of those needing/wishing to attend
> our meetings. So far as the Plenary is concerned, we will presumably have
> to accept whatever constraints the SC 34 Secretariat and Chairman place on
> the discussion.
>
>
>
> Francis
>
>
>
>
>
>
>
> *From:* Rex Jaeschke [mailto:rex at RexJaeschke.com]
> *Sent:* 26 February 2014 17:57
> *To:* 'SC 34 WG4'
> *Subject:* RE: 2015 F2F Meeting Schedule and Hosts
>
>
>
> Francis, I think one reason for the SC 34 Plenary being no later than
> September is that the JTC 1 Plenary is usually the first full week of Nov,
> and SC's need to get their resolutions and such in more 4-6 weeks earlier
> to be considered at that meeting. Of course, JTC 1 does do letter ballots
> for issues not ready at its Plenary time.
>
>
>
> Rex
>
>
>
>
>
> *From:* Francis Cave [mailto:francis at franciscave.com]
> *Sent:* Wednesday, February 26, 2014 10:21 AM
> *To:* 'SC 34 WG4'
> *Subject:* Re: 2015 F2F Meeting Schedule and Hosts
>
>
>
> Are we tied to having the Plenary in September? We probably are for 2015,
> because we informally asked the Chinese delegation if they could host the
> Plenary in September 2015, but beyond that I think we could shift the
> meetings a month later. January is an unattractive time to be meeting
> anywhere in the northern hemisphere.
>
> Francis
>
>
>
> On 26/02/2014 15:03, Rex Jaeschke wrote:
>
> I'm simply trying to make the gaps between F2F meetings more uniform. And
> since we're tied to a Plenary each September, that left only one obvious
> alternative, every 4 months around that. We have some good synergy at F2F
> meetings and to go up to 6 months between (September to March), I think,
> has the potential for us to lose some momentum.
>
>
>
> That said, I have no personal stake in the schedule of the non-Plenary
> meetings.
>
>
>
> We do, however, need to be flexible, depending on when hosts may have
> space available. Some National Standards groups allocate their meeting
> rooms well in advance.
>
>
>
> Rex
>
>
>
>
>
> *From:* Francis Cave [mailto:francis at franciscave.com<francis at franciscave.com>]
>
> *Sent:* Tuesday, February 25, 2014 7:07 PM
> *To:* SC 34 WG4
> *Cc:* Francis Cave
> *Subject:* Re: 2015 F2F Meeting Schedule and Hosts
>
>
>
> Hi Rex
>
> In 2012 we (briefly) managed an every-four-months pattern of meetings:
> February - June - October. Is it your view that a January - May - September
> pattern would be easier to schedule?
>
> Francis
>
>
>
> On 25/02/2014 23:43, Rex Jaeschke wrote:
>
> [As this affects all WGs who meet with us (WG4) outside plenaries, please
> circulate this to WG1, WG5, and WG6 members, as appropriate.]
>
>
>
> Here are a couple of things to think about in advance of the Berlin
> meeting:
>
>
>
> Meeting Schedule: When we changed from 4 meetings/year to 3, the schedule
> for the non-plenary meetings wasn't adjusted, so we've had March, June, and
> September meetings, leaving a 6-month gap between September and March. I
> propose that starting in 2015, we adopt a January, May, September schedule,
> so meetings are evenly spaced.
>
>
>
> January 2015 Meeting Host: I had a tentative offer, but that is no longer
> on the table. Please check if you can host multiple WGs for 4-5 days
> sometime that month. I'd like to announce a host and date block for that
> meeting as soon as a possible, and in any event no later than the close of
> our Prague meeting in June 2014.
>
>
>
> FYI, below is our meeting location history.
>
>
>
> Rex
>
>
>
>
>
> 2009-01 WG4 - Okinawa, JP
>
> 2009-03 Plenary - Prague, CZ
>
> 2009-06 WG4 - Copenhagen, DK
>
> 2009-09 Plenary - Bellevue, WA, US
>
> 2009-12 WG4 - Paris, FR
>
> 2010-03 Plenary - Stockholm, SE
>
> 2010-06 WG4 - Helsinki, FI
>
> 2010-09 Plenary - Tokyo, JP
>
> 2010-12 WG4 - Beijing, CN
>
> 2011-03 Plenary - Prague, CZ
>
> 2011-09 Plenary - Busan, KR
>
> 2012-02 WG4 - Prague, CZ
>
> 2012-06 Plenary - Brasilia, BR
>
> 2012-10 Plenary - London, UK
>
> 2013-03 WG4 - Copenhagen, DK
>
> 2013-06 WG4 - Bellevue, WA, US
>
> 2013-09 Plenary - Delft, NL
>
> -------------
>
> 2014-03 WG4 - Berlin, DE
>
> 2014-06 WG4 - Prague, CZ
>
> 2014-09 Plenary - Kyoto, JP
>
>
>
>
>
>
>
>
>



-- 
Professor Sam Oh, Sungkyunkwan University, Faculty Hall 40314, Seoul
Korea, 110-745
Mobile: +8210.6428.6684 | Office: +822.760.0327 | Fax: +822.760.0326
ISO/IEC JTC1/SC34 Chair | ISO TC46/SC9 Chair | DCMI Oversight Committee
Member
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