2015 F2F Meeting Schedule and Hosts

[Francis Cave]

Are we tied to having the Plenary in September? We probably are for 
2015, because we informally asked the Chinese delegation if they could 
host the Plenary in September 2015, but beyond that I think we could 
shift the meetings a month later. January is an unattractive time to be 
meeting anywhere in the northern hemisphere.

Francis



On 26/02/2014 15:03, Rex Jaeschke wrote:
>
> I'm simply trying to make the gaps between F2F meetings more uniform. 
> And since we're tied to a Plenary each September, that left only one 
> obvious alternative, every 4 months around that. We have some good 
> synergy at F2F meetings and to go up to 6 months between (September to 
> March), I think, has the potential for us to lose some momentum.
>
> That said, I have no personal stake in the schedule of the non-Plenary 
> meetings.
>
> We do, however, need to be flexible, depending on when hosts may have 
> space available. Some National Standards groups allocate their meeting 
> rooms well in advance.
>
> Rex
>
> *From:*Francis Cave [mailto:francis at franciscave.com]
> *Sent:* Tuesday, February 25, 2014 7:07 PM
> *To:* SC 34 WG4
> *Cc:* Francis Cave
> *Subject:* Re: 2015 F2F Meeting Schedule and Hosts
>
> Hi Rex
>
> In 2012 we (briefly) managed an every-four-months pattern of meetings: 
> February - June - October. Is it your view that a January - May - 
> September pattern would be easier to schedule?
>
> Francis
>
>
>
> On 25/02/2014 23:43, Rex Jaeschke wrote:
>
>     [As this affects all WGs who meet with us (WG4) outside plenaries,
>     please circulate this to WG1, WG5, and WG6 members, as appropriate.]
>
>     Here are a couple of things to think about in advance of the
>     Berlin meeting:
>
>     Meeting Schedule: When we changed from 4 meetings/year to 3, the
>     schedule for the non-plenary meetings wasn't adjusted, so we've
>     had March, June, and September meetings, leaving a 6-month gap
>     between September and March. I propose that starting in 2015, we
>     adopt a January, May, September schedule, so meetings are evenly
>     spaced.
>
>     January 2015 Meeting Host: I had a tentative offer, but that is no
>     longer on the table. Please check if you can host multiple WGs for
>     4-5 days sometime that month. I'd like to announce a host and date
>     block for that meeting as soon as a possible, and in any event no
>     later than the close of our Prague meeting in June 2014.
>
>     FYI, below is our meeting location history.
>
>     Rex
>
>     2009-01 WG4 - Okinawa, JP
>
>     2009-03 Plenary - Prague, CZ
>
>     2009-06 WG4 - Copenhagen, DK
>
>     2009-09 Plenary - Bellevue, WA, US
>
>     2009-12 WG4 - Paris, FR
>
>     2010-03 Plenary - Stockholm, SE
>
>     2010-06 WG4 - Helsinki, FI
>
>     2010-09 Plenary - Tokyo, JP
>
>     2010-12 WG4 - Beijing, CN
>
>     2011-03 Plenary - Prague, CZ
>
>     2011-09 Plenary - Busan, KR
>
>     2012-02 WG4 - Prague, CZ
>
>     2012-06 Plenary - Brasilia, BR
>
>     2012-10 Plenary - London, UK
>
>     2013-03 WG4 - Copenhagen, DK
>
>     2013-06 WG4 - Bellevue, WA, US
>
>     2013-09 Plenary - Delft, NL
>
>     -------------
>
>     2014-03 WG4 -- Berlin, DE
>
>     2014-06 WG4 -- Prague, CZ
>
>     2014-09 Plenary -- Kyoto, JP
>

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